How it works

From reactive to planned, on a defined path

What changes when a planning function scopes, sequences, and protects the work before it reaches the floor — the before-and-after, the onboarding path, the metrics that govern every engagement, and how PlanRight compares.

Before and after

The difference a planning function makes

The same crew, the same assets, the same budget. What changes is whether someone scopes, sequences, and protects the work before it reaches the floor.

Reactive operation

Work happens to you

Technicians stop mid-job to chase parts and prints.
Overtime and expedited freight absorb the budget.
Equipment fails before anyone schedules the fix.
Work is logged inconsistently, if at all.
Leadership has no clear view of cost or reliability.
Planned with PlanRight

You run the work

Jobs arrive kitted, scoped, and ready to execute.
The week's work is planned and scheduled in advance.
Preventive tasks run before failures occur.
Every job is documented and measurable.
Leadership sees cost, compliance, and backlog at a glance.
Onboarding

From assessment to steady state in about 90 days

A standardized playbook delivers consistent quality regardless of which planner is assigned. Every engagement follows the same defined path.

Discovery and assessment

Asset inventory, a review of current-state maturity, and a CMMS audit to establish your baseline.

Configuration

Asset and location hierarchy, the PM library, and work-order workflows built to your operation.

Data load

Assets, history, and parts are cleaned and imported so the schedule rests on dependable data.

Cadence established

The weekly planning meeting, scheduling rhythm, and backlog grooming go into operation.

Stabilization

The first 90 days bring your key metrics to steady state and demonstrate the value delivered.

Optimization

Ongoing PM tuning, reliability analysis, and a quarterly review of where to expand.

Measurement

The metrics that govern every engagement

Each engagement is governed by a defined set of standard metrics that serve as your evidence of progress, reported on the cadence you choose. The targets below reflect a mature, well-run planning function.

2×

Wrench time

Planned, kitted work lets technicians execute rather than search for parts and prints.

90%+

Schedule compliance

The week's plan is completed within the week it was scheduled.

Falling

Reactive ratio

Break-fix work declines as preventive and planned jobs fill the calendar.

4–6 wk

Backlog health

A groomed, ready-to-schedule backlog rather than an accumulation of forgotten work.

Why PlanRight

Built for the space between software and consulting

Software vendors provide a tool and leave the planning to you. Reliability consultancies deliver one-time projects at enterprise prices. PlanRight is productized, tiered, ongoing planning, built for the mid-market need that sits between the two.

What you receive CMMS vendor Reliability consultant PlanRight
Software included
Performs the planning for you
Ongoing engagement, not a project
Transparent, published pricing
Mid-market price point
Scales up or down without re-implementation
FAQ

Maintenance planning questions, answered

Do we have to replace our current CMMS?
No. On Tier 2, our planners work directly inside your existing instance, including MaintainX, UpKeep, Limble, Fiix, eMaint, and SAP PM. There is no migration. If you would prefer that we provide the platform, Tiers 3 and 4 include the PlanRight CMMS.
What does a planner do that our team cannot?
A planner scopes the work, builds job plans, kits parts, sequences labor, and protects the schedule, so technicians arrive at each job ready to execute. It is a discipline distinct from performing maintenance, and it is the function most teams are missing. Done well, it roughly doubles productive wrench time.
What is a fractional planner?
Most mid-sized operators do not need a planner forty hours a week. A fractional planner carries a small portfolio of clients and provides the share of capacity you actually require. That is what allows you to capture most of the value of a full-time hire at a fraction of the cost.
Can we start small and add services later?
Yes. That is how the model is designed. You can begin software-only, add planning services months later, and never change tools or lose data. The platform underneath remains the same, so moving up a tier adds capability rather than requiring a new implementation.
How does pricing work?
Every program is scoped and quoted to your operation on a discovery call — the right capacity, cadence, and software configuration differ for each client. Once your rate is confirmed, it is locked. No hidden fees, no migration charges, no surprises for your financials. Transparency is a deliberate point of difference from incumbents who keep pricing behind a lengthy sales process: you get a clear number on the call itself.
Where does the savings estimate come from, and why does it vary by tier?

The model starts with a published maintenance engineering principle: reactive work costs two to five times as much as planned work, because it carries overtime, emergency sourcing, secondary damage, and lost production. The savings rate — the share of your reactive spend we estimate recovering — reflects how deeply a given tier intervenes in the planning cycle:

  • Tier 0 (5%) — software only; savings come from data discipline and visibility.
  • Tier 1 (8%) — methodology and training raise your team's execution quality.
  • Tier 2 (15%) — a remote fractional planner builds job plans and weekly schedules, converting reactive backlog into planned work.
  • Tier 3 (22%) — a dedicated planner owns the full plan-schedule-execute cycle with analytics feedback.
  • Tier 4 (28%) — end-to-end managed operations at scale, with vendor coordination and KPI accountability.

These are conservative estimates, not guarantees. Every engagement proposal shows the full arithmetic so you can audit the assumption and substitute your own numbers.

How quickly can we begin?
Software-only tiers can be live immediately. Services engagements follow an onboarding of roughly 90 days to reach steady state, covering discovery, configuration, data load, cadence, and stabilization. You will see a running weekly schedule well before that point.

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