Expert maintenance planning, delivered as a managed service.
A certified maintenance planner costs $85,000 to $130,000 a year and is notoriously difficult to recruit and retain. PlanRight delivers the outcome that role produces: planned, scheduled, well-documented maintenance, engaged as a service and scaled to fit your operation.
Compatible with the maintenance systems you already run
Most operations own the software. Few own the planning.
Planning and scheduling is a discipline of its own, distinct from the work of maintaining equipment. Small and mid-sized operators rarely staff it, so technicians improvise, chase parts, and respond to failures as they occur. The cost of that gap is real, and it is largely hidden.
Reactive work is expensive
Unplanned, break-fix maintenance typically costs two to five times as much as planned work once overtime, expedited parts, collateral damage, and downtime are accounted for.
Planners are scarce and costly
A certified planner runs $85,000 to $130,000 fully loaded, assuming you can hire and retain one. The role is difficult to fill, difficult to evaluate without prior experience, and often the first cut when budgets tighten.
Wrench time goes to waste
With no one protecting the schedule, technicians spend much of the day locating parts and prints rather than turning wrenches. Properly planned, supported wrench time roughly doubles.
Cost of reactive versus planned maintenance
Wrench time when work is properly planned
Fully loaded cost of one in-house planner
Service tiers, from software-only to fully managed
The difference a planning function makes
The same crew, the same assets, the same budget. What changes is whether someone scopes, sequences, and protects the work before it reaches the floor.
Work happens to you
You run the work
Engage only the layer you are missing
PlanRight separates maintenance planning into three stackable layers. Engage one, two, or all three, and move between them as your needs change. The platform underneath stays the same, so you never re-implement or lose data.
Software
The CMMS platform, or an integration with your own.
- Asset and location hierarchy
- Work orders and PM scheduling
- Parts, reporting, and dashboards
Planning
Trained planners who run the weekly cadence.
- Job plans and parts kitting
- Weekly scheduling and backlog control
- Planning metrics, reported on cadence
Management
End-to-end orchestration of the program.
- Planning supervision and governance
- Vendor and parts coordination
- Your team employs the technicians
Five tiers, one platform underneath
Software tiers carry flat, published pricing. The full-service and managed tiers are quoted to your operation, because the right scope, capacity, and cadence differ for every client. Moving up a tier always adds capability without re-implementing your system.
Self-Serve Software
License the CMMS and operate it in-house. A complete platform, priced on its own merits.
Best for: Teams that need a capable, fairly priced CMMS.
- Full CMMS platform
- Onboarding docs
- Ticket-based support
Software with Setup
We configure the system and train your team. Your staff runs the planning day to day.
Best for: Staff with capacity but no setup or methodology expertise.
- Everything in Tier 0
- Asset hierarchy & PM library setup
- Hands-on staff training
Planning on Your Stack
Keep your current CMMS. We provide remote planners who work inside it.
Best for: Operators invested in a CMMS who lack planning headcount.
- Remote trained planner (fractional)
- Works in your software — no migration
- Backlog control & weekly schedule
Full Planning Service
We provide the CMMS and the planners. Your team provides the technicians.
Best for: Mid-market operators who want planned maintenance without building the capability in-house.
- CMMS + dedicated planning
- Asset setup → job plans → scheduling
- Ready-to-execute weekly schedule + analytics
Managed Maintenance Operations
We run the entire program. Your only role is hiring and supervising the on-site technicians.
Best for: Operators who want maintenance handled end to end.
- Everything in Tier 3
- Planning management + vendor coordination
- Full KPI & reliability reporting
Software pricing is per client, per month. Full-service and managed tiers use custom MPaaS billing rates — see how billing works or talk to our sales team for a quote built around your operation.
MPaaS billing, built around your operation
Our software tiers are flat-rate and published. Maintenance Planning as a Service is quoted to your scope, because a single fractional planner and a multi-site managed program are very different engagements. A short discovery call turns the factors below into one clear, transparent monthly rate.
Scope of planning
Backlog grooming only, full planning and scheduling, or a fully managed program with planning supervision and vendor coordination.
Planner capacity
A shared fractional planner, a dedicated planner, or a full planning team — sized to your asset count, number of sites, and workload.
Cadence & presence
Monthly, weekly, or daily planning rhythm, delivered fully remote, with periodic on-site visits, or with a resident planner on the floor.
Transparent, all-in rates — never a black box
Every quote is built from real cost: planner time, software, travel, and overhead, at a published margin. You see exactly what drives the number, and the rate flexes up or down as your needs change.
Put a number on the planning gap
Reactive maintenance costs two to five times as much as planned work. Set two numbers and we will estimate what a planning program could return each year — with every step of the math shown, not hidden in a black box.
We model a conservative 18% of your reactive spend recovered once that work is planned, kitted, and scheduled. The saving comes from less overtime, fewer secondary failures, and more productive wrench time.
How we get there
- Annual maintenance spend$1,200,000
- × Share reactive / unplanned65%
- Reactive maintenance spend$780,000
- × Recovered once it's planned18%
Illustrative, not a guarantee — based on reactive work costing 2–5× planned. A PlanRight engagement is typically a fraction of this figure. Ask us for an estimate tailored to your operation.
From assessment to steady state in about 90 days
A standardized playbook delivers consistent quality regardless of which planner is assigned. Every engagement follows the same defined path.
Discovery and assessment
Asset inventory, a review of current-state maturity, and a CMMS audit to establish your baseline.
Configuration
Asset and location hierarchy, the PM library, and work-order workflows built to your operation.
Data load
Assets, history, and parts are cleaned and imported so the schedule rests on dependable data.
Cadence established
The weekly planning meeting, scheduling rhythm, and backlog grooming go into operation.
Stabilization
The first 90 days bring your key metrics to steady state and demonstrate the value delivered.
Optimization
Ongoing PM tuning, reliability analysis, and a quarterly review of where to expand.
The metrics that govern every engagement
Each engagement is governed by a defined set of standard metrics that serve as your evidence of progress, reported on the cadence you choose. The targets below reflect a mature, well-run planning function.
Wrench time
Planned, kitted work lets technicians execute rather than search for parts and prints.
Schedule compliance
The week's plan is completed within the week it was scheduled.
Reactive ratio
Break-fix work declines as preventive and planned jobs fill the calendar.
Backlog health
A groomed, ready-to-schedule backlog rather than an accumulation of forgotten work.
Built for the space between software and consulting
Software vendors provide a tool and leave the planning to you. Reliability consultancies deliver one-time projects at enterprise prices. PlanRight is productized, tiered, ongoing planning, built for the mid-market need that sits between the two.
| What you receive | CMMS vendor | Reliability consultant | PlanRight |
|---|---|---|---|
| Software included | |||
| Performs the planning for you | |||
| Ongoing engagement, not a project | |||
| Transparent, published pricing | |||
| Mid-market price point | |||
| Scales up or down without re-implementation |
Built by people who have run maintenance, not just sold software
PlanRight is a joint venture of two specialist firms. One builds the platform; the other has spent years inside real facilities doing the planning. You get both, under one accountable engagement.
San Diego, CA
Software built for maintenance work
A purpose-built CMMS with asset and location hierarchy, work-order management, planner workspaces, and reporting — the system the planning runs on, and the data you keep.
- Asset hierarchy, PMs, and parts
- Planner workspaces and scheduling
- Reporting and reliability analytics
Boulder Creek, CA
Planning expertise earned in the field
Facilities and reliability engineering practitioners who have built PM programs, run weekly schedules, and protected wrench time on real sites — the methodology and judgment behind every engagement.
- The planning playbook and cadence
- Job plans, kitting, and PM optimization
- Reliability judgment on real assets
Most operators do not have a planning problem they can see. They have a reactive-cost problem they have learned to live with. We productized the discipline that fixes it, so it is finally something you can simply turn on.— The PlanRight founding team, GoodDog Software Labs & Redwood Facilities Engineering Services
Maintenance planning questions, answered
Do we have to replace our current CMMS?
What does a planner do that our team cannot?
What is a fractional planner?
Why do we continue to employ the technicians on Tier 4?
Can we start small and add services later?
Is the pricing genuinely published, or is it quote-only?
How quickly can we begin?
Begin with a 30-minute assessment
We will baseline your operation, identify the tier that fits, and give you a clear price. No obligation, and no lengthy sales process.
Prefer email? Reach us at hello@myplanning.org.
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